Assist with the administration of the day-to-day operations of the human resources department:
Maintaining employee records
Absence management
Overtime (remuneration/Time off) received
Time management
Scanning, placing the documents in the electronic and employee file
Maintaining employee benefits
Phone
SIM registration
Access to the new employees;
ID cards Administrative loan documents
Termination of access and SIM of internships
Expat
Follows and implements Kosovo laws and procedures for placing expatriates.
Prepares documents for Kosovo ID
Coordinates housing
Interface with Legal department
Works with various departments, assisting across the company line managers to understand and implement travel and training policies and procedures
Travel administration
Performs reservation through Amadeus system and online systems, as well as work closely with external agencies to facilitate to entire employee requests.
Also Source: minimum three quotes, when applicable and seeking lowest logical airfare option & Track and update returns, ticket validity, unused ticket log and refunds
Creates detailed itineraries using programs such as Microsoft Word, Excel and Outlook to meet employer-specific budgets and deadlines.
Creates and maintains relevant files and databases.
Coordinates visa and travel procedures as needed by staff. Facilitate entry/transit visa process & determine best place for submission by working with visa service, embassies and/or field offices
Hotel reservations pre-pay all room and taxes for all reservations
Requires initial per-payment directly to hotel and, follow up for check-out invoice.
Confirm lowest logical hotel booking.
To perform other duties, responsibilities and special projects as assigned by Head of department. This job description is subject to review to ensure that it reflects the strategic direction requirements of IPKO
Job Requirements
Full understanding of HR functions and best practices
Knowledge of relevant flight regulations and required travel documentation are a must.
Knowledge in IATA and Amadeus systems
Proficiency in business management and budgeting, as well as in travel procedures
